Author: ULA Admin
Goals for 2011/2012
- Create an online resource for sharing and archiving information about new technologies in technical services
- Provide opportunities for discussion of how to handle budget cuts in tech services
- Sponsor and coordinate at least two relevant programs for the 2012 ULA Annual Conference
- UALC Collaboration:
- Develop a list of best practices for achieving bibliographic control over e-book collections in Utah–one that is flexible enough for libraries of all types and sizes, while still providing adequate guidance.
- Coordinating the implementation of RDA in Utah. Some libraries have already begun, but will we all want be ready to get going by the time the national libraries begin? What will implementation mean and how can we help each other prepare? Are our systems ready for the change?
[6/23/12] Committee Meeting scheduled for Thursday, June 28, 10 am, Logan Library.
[6/21/12] At Wanda’s direction, ULA has decided to hold off issuing a statement about the Davis County School District issue until more information is forthcoming. Wanda is working to meet with the key players and hopes for a satisfactory solution for all involved.
[6/11/12] The ULA Executive Board, Wanda and Joseph from the IF Committee, Shay from the School Library Section, and Donna from the Utah State Library met at the Day-Riverside Library to discuss an official statement regarding the Davis County School District issue. A draft was composed and it is expected to be finalized soon.
[6/8/12] Wanda and Joseph attended the quarterly meeting of the ULA Board of Directors at the new West Jordan Llibrary where the Davis County School District issue was discussed. It was decided that an emergency meeting of the ULA Executive Board plus representatives from the Intellectual Freedom Committee and the School Library Section would meet again on Monday, June 11 to further discuss the situation and work on an official statement from ULA.
ULA Conference: Rural Library Cafe;
Held April 26, 2012, 1:30-2:30 PM
Salt Palace Convention Center, Room 250 C
Rural library workers came together to talk about issues that affect their workdays at the Rural Library Café session of the Utah Library Association conference. They sat down and talked, asked questions, and got suggestions/ideas from other librarians of similar size. Attendees talked at a table for 10 min, for 3 times, and then at the end each table reported out. The session was held café-style, with round tables, and refreshments. The Utah Library Association’s Continuing Education Committee, the ULA Public Library Section, and the Utah State Library sponsored this session.
Colleen Eggett, Utah State Library Training Coordinator, facilitated the session.
Table topics, along with the discussion leaders, included:
· Coping with budget cuts—Connie Lamb, Brigham Young University Library
· Task management and streamlining—Valerie Buck, Brigham Young University Library
· Our collaborative ILS system—Linda Roholt, Cataloger, Utah State Library
· Dealing with difficult staff—Tammy Springer, Personnel Manager, Salt Lake County Library System
· Working with the library board—Safi Safiullah, Salt Lake City Public Library
ULA CE Committee for 2011-2012:
Connie Lamb- Brigham Young University (Co-Chair), Valerie Buck- Brigham Young University (Co-Chair), Safi Safiullah- Salt Lake City Public Library, Tami Springer- Salt Lake County Library System, Grace Chen- LDS Church Family History Library, Michelle Graves- Eagle Mountain Public Library, Jennifer Hendricks- Broadview University, Sue Hill- Brigham City Public Library, Colleen Eggett, Utah State Library Division.
· Collaborating and brainstorming with other rural librarians
· Discussing topics of interest to your library
· Bringing back to your library solutions to problems
Summary of what was discussed:
Coping with budget cuts—Connie Lamb, Brigham Young University Library (BYU)
Budget cuts can be across the board or targeted to certain aspects such as collections, staff, facilities, or programs. All attendees felt that programming should be the last thing to cut. Ways to cope are:
· Meet with new city council members one-on-one to explain budget challenges
· Prioritize/plan ahead
· Don’t replace empty staff positions
· Cut hours, or even full days, that the library is open
· Purchase discount books or computer accessories
o Purchase at surplus sales or Deseret Industries (thrift store)
o Tech soup
· Community advocacy
· Use volunteers
· Friends of Library fundraising through book sales, etc.
· Partner with community groups and organizations
· Outsource processes
Task management and streamlining-Valerie Buck, BYU Library
· Recognize and use employees’ skills
· What jobs can be handed off
o For one week, etc.
· Streamline volunteer process
· Set limits and stick to them if possible
o Be ready to say “no” to projects you can’t realistically do
· Hire people who like challenges
· Bring in volunteers and take time to train them WELL
o Easter seals program
o Eagle Scout projects
o Be careful that volunteers don’t create more work for you instead of less.
· Adjust work style with how you do your work best and fastest
· If you’re better batching, arrange work to fit
· Get an outside librarian to come in and assess your workflow and point out improvements
· Tasks scheduled: set times
· Rely on community to do some programming
· Keep and follow a task list
o Each employee
o Make sure it’s in line with goals
· Go after grant money to help – ex. Summer Reading Program
Our collaborative ILS system- Linda Roholt, Cataloger, Utah State Library
We discussed the collaborative ILS project that is currently underway in Northern Cache County among four public libraries. Some important issues have been discussed are:
· Floating collections
· Collection sharing issues
· Out-of-residency fees
· Charging small libraries
· Political issues
· Policy planning
· E-book collaborative purchasing
· Grant money
· Hold priority
Dealing with difficult staff—Tammy Springer, Personnel Manager, Salt Lake County Library System
· Some common reasons that staff working together becomes difficult
o Resistance to change
o Poor technology skills
o Not working the assigned schedule
o Staff needs training
Working with the library board-Safi Safiullah, Salt Lake City Public Library
· Diverse Representation
o Not Library Users
o Not familiar with resources
o Not clear on responsibility and not educated on library issues
· Interaction with staff members
· Open ended conversation with library board and staff
· Policies, priorities
· Balance between micromanagers/lack of interest
· Some boards are advisory only
How many meetings?
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